Join Us at the 56th Annual Bluemont Fair September 19–20, 2026

The Bluemont Fair is a beloved, village-wide, two-day country fair that draws between 7,000 and 10,000 visitors each year. Our Marketplace, located in a heavily trafficked area near the Beer & Wine Garden, features local businesses throughout the weekend.

The fair is widely promoted across local, regional, and state channels, including:

• Community signboards and posters
• Our website, search engines, and social media
• Newspapers, libraries, and community centers
• Retail stores, malls, tourism brochures
• The Virginia Artisan Trail Network

Supporting nonprofit causes has long been a Bluemont Fair tradition. If you are interested in sharing information about your cause, the Fair is a great opportunity to engage with the community and raise awareness. Nonprofits are located in Mountain Meadow Place located near the main entrance gate for maximum foot traffic.

Please read the instructions and complete the form below to apply.

Questions? Contact the Nonprofit Chair.

Thank you for your interest in the Bluemont Fair! We’re excited to welcome local nonprofits and hope you enjoy the Fair as much as we do!

Spaces & Fees

Spaces

Spaces are assigned on a first-come, first-served basis as completed applications are received.

• Cost per space (non-refundable, discounted rate): $50.00
• Size: Approximately 12′ x 12′
• All space fees are for the 2-day weekend. No single days accepted
• Payment is due upon application approval
• Booths must be staffed from 10 AM to 5 PM on both Saturday and Sunday.
• If desired, vendors must furnish their own tables, chairs and/or canopies
• Please be prepared for all weather conditions—the Fair runs rain or shine.

Included in the Vendor Fee

• Your paid space(s)
• Generic fair advertising
• Four (4) Fair entrance wristbands, two for each day (Saturday & Sunday). Additional wristbands may be purchased at the gate on each day of the Fair for $10 each, or in advance by contacting the Marketplace Business Chair no later than one week before the Fair.

Application Requirements

New Nonprofits
New applicants must submit a file (in a common format such as PDF, Word, etc.) that includes

• Photos of the items you intend to sell or distribute
• A brief description of each item
• Photo/s of your booth setup

Once complete, this file needs to be uploaded in the file upload section of the form below.

Returning Nonprofits
If you participated in the 2025 Bluemont Fair, you only need to submit photos if you are adding a new items that was not previously sold/distributed. Please include a brief description of each new item. If you did not participate in 2025, you must submit photos of all your work, as your application will be reviewed as if you are a new applicant.

Application Deadline September 1, 2026

Applications submitted after September 1, 2026, will still be considered as space allows; however, a $25 late fee per space will apply and you won’t be included in the publicity plan.

Liability Insurance

You are not required to provide proof of insurance when submitting your application. However, a Certificate of Insurance (COI) showing proof of liability coverage is required in order to participate in the Fair.

Please review the detailed requirements on our Vendor & Exhibitor Insurance page and make sure your COI meets these standards before uploading it using our online COI Upload Form.

The deadline to submit your COI is September 1, 2026. Your application will not be considered complete until we have received your COI.

Approval

Application Status

Once your application has been reviewed, you will be notified by email.

Payment & Final Documentation

If you’re accepted as a vendor, your confirmation email will include instructions for submitting your valid Certificate of Insurance (COI), if you haven’t already done so, as well as completing your payment. All payments will be made electronically by credit card. You’ll have seven (7) days from approval to make your payment. If payment isn’t received on time, your space may be forfeited. If you miss the deadline but still want to participate, please contact the Nonprofit Chair as soon as possible—your space may still be available, but it’s not guaranteed. A $25 late fee per space applies after September 1, 2026.

Fair Participation

Setup

• Setup begins on Friday, September 19, starting at noon. You may drive to your designated spot at that time to unload. During the Fair, you will park in the general parking lot in a designated area.
• Four (4) Fair entrance wristbands, two for each day (Saturday & Sunday) will be provided to you upon your arrival.  Additional wristbands may be purchased at the gate on each day of the Fair for $10 each, or in advance by contacting the Nonprofit Chair no later than one week before the Fair.

Security

The fairgrounds will be periodically patrolled on Friday and Saturday nights, but exhibitors are responsible for the security of their own materials at all times.

No-Shows

Failure to show up for the Fair without prior notice will result in removal from future Bluemont Fair invitations and communications.

Weather

The Fair will be held rain or shine. However, in cases of extreme weather that present safety risks, the Fair Administration reserves the right to cancel the event.

Nonprofit Application

The application will be posted a few months before the Fair. Please check back then.